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Scheduling a Videoconference

If you want to call one other videoconferencing unit (but not more than 1) within DrexelMed, then you can utilize the directory on your videoconference unit and place the call yourself. If you want to call one videoconferencing unit outside of DrexelMed (at another institution) you can dial that yourself, however you should test this out days in advance.

The following circumstances will require reserved resources. To discuss your needs and schedule a videoconference, please contact Lori O'Connell, Manager of Edcuational Resources at 215-991-8569 or lo25@drexel.edu

  • If you want to have more than 2 sites participate in a videoconference
  • If you want to include particpants who will be on the phone
  • If you want to include a desktop participant with their own webcam (requires advance set up and testing with desktop user)
  • If you want to include a Zoom meeting link to connect into room videoconfernecing system(s)
  • If you want to contact a videoconference system which is not a part of DrexelMed and had a problem dialing this yourself
  • If you want to schedule a re-occurring videoconference
  • If you want to schedule a videoconference to automatically dial and connect at a certain time
  • If you want your event recorded

    Please have the following information ready:
  • Date of conference (or recurring dates)
  • Start time and end time of conference
    NOTE: Each room/location will need at least 1/2 hour of open time before your start time
  • All locations you wish to include in your conference
  • Main or originating location of your event (if a presentation event or where chairperson for meeting will be)
  • Media to be used at all locations (PC/Laptop, Document Camera, other AV)
  • Any telephone-only participants
  • Number of people attending at each site
  • Your Contact Name, phone, email

You can also view Drexel University's Astra room scheduling system to see the availablity for some general locations or complete the online Classroom Reservation Request to submit a room request.
Note: After clicking link, click on "Calendars", then Scheduling Grids. Change campus by selecting Choose Calendar.

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